BYLAWS OF THE SEATTLE AREA SOARING SOCIETY
Effective March 31, 2003
Name and Location
Section 1. The full name of the organization is Seattle Area Soaring Society. The abbreviated name is SASS.
Section 2. SASS is headquartered in the Seattle, Washington area. The address of the organization will be the address of the member of the Board of Directors currently serving as Treasurer.
Purpose, Mission and Vision
The primary purpose of SASS is to promote and improve the sport of radio-controlled model soaring in the Seattle area through:
(a) Informative club meetings;
(b) A website to keep the membership abreast of club activities;
(c) Contests, fun flies and other events as determined by the membership;
(d) Assisting newcomers to the sport in getting started building and flying R/C gliders;
(e) Educating the public about the sport through demonstrations, talks, displays, etc., as well as through the news media;
(f) Other activities appropriate to furthering the sport and the interests of SASS.
The secondary purpose of SASS is to maintain the field
known as 60 Acres Park South, owned by King County, in a
manner that the field will continue to be available to the
public for radio control model glider flying.
Membership and Dues
Section 1. Membership shall be extended to any interested party provided that they hold a current membership in the Academy of Model Aeronautics (AMA).
Section 2. The membership fee shall be as established by the SASS Board of Directors. Membership fees are collected yearly to cover the calendar year of January 1st through December 31St inclusive. The membership fee for anyone who has not previously been a member of SASS who joins on or after July 3 1~ shall be one-half the yearly membership fee. For previous members the membership fee shall be the full yearly amount with no consideration for the date of payment. A member may resign from the club at any time, but no refund of their membership fee will be made.
Section 3. There is currently one class of membership - Family. Each family membership shall cover the head of household, their spouse and all dependents under the age of 21 living in the same household. The Board may establish additional classes of membership, as it considers appropriate.
Section 4. All membership dues shall be placed in the SASS general fund for disbursement as determined by the Board of Directors.
Section 5. A member is considered to be in good standing only if their dues have been paid in full for the current year.
Resignation, termination, disciplinary action, expulsion and reinstatement of membership are subject to the following conditions:
Section 6. Any member in good standing may resign his/her membership by giving written notice to the Club.
Section 7. If any member ceases to have the qualification necessary for membership in the AMA, his/her membership in the Club shall thereby terminate, subject to reinstatement upon restoration of eligibility.
Section 8. This section provides for enforcement of the Safety Rules that are related to flying activities. Any other unacceptable behavior by an individual member or members, as defined by the Board of Directors, become the responsibility of the Board of Directors as stated in Article 12 of these Bylaws. Any individual may be expelled from membership from the Club by a two-thirds (2/3) majority vote of the Board of Directors if, in the Board of Directors’ determination, such individual willfully commits any act or omission which is a violation of any of the terms of these Bylaws, or the Rules of the AMA, or which is detrimental the Club, the AMA, or to model aviation.
Section 9. Any member who is expelled from membership may be reinstated to membership only by two-thirds (2/3) majority vote of the Board of Directors.
Section 10. The Board of Directors shall have the
discretionary authority to provide for and to impose
disciplinary action for such acts or omissions, which do not
justify expulsion from membership.
Books and Records
Section 1. SASS shall keep correct and complete books and records of accounts. The SASS fiscal year shall correspond with the calendar year. At the first Board of Directors meeting of each year the Treasurer shall present for the Boards approval a financial report covering the preceding year. The approved financial report shall be published in the next issue of the newsletter.
Section 2. Minutes shall be kept of all meetings of the Board of Directors and any subcommittees of the Board. Copies of approved meeting minutes shall be made available to any SASS member in good standing who requests them.
Section 2. At least one meeting of the general membership shall be held quarterly. The meeting date shall be announced on the website.
Section 3. The voting body at membership meetings shall be all SASS members in good standing. All issues duly moved and passed by simple majority at the membership meeting shall be mandates to the Board to carry out the approved actions.
Nominations and Elections
The Board of Directors for the following year shall be nominated and elected at a general membership meeting by the last general membership meeting of the year. The SASS membership shall be notified by the website or other written notice of the date of the general membership meeting at which the next year’s Board will be nominated and elected. Any SASS member in good standing may nominate any other SASS member in good standing. Each nomination requires a second. Only SASS members in good standing attending the designated general membership meeting at which the Board election is to take place are eligible to vote. Each person covered under a family membership may cast one vote. The election may be held by secret ballot if requested by any club member in good standing.
Board of Directors
Section 1. The governing body of SASS shall be a Board of Directors consisting of six (6) elected members. Each Board member must be a member in good standing of SASS. Board members are nominated for one year. Board positions and their typical duties are described below
1. Club President Handles public relations, chedules, arranges and runs meetings, plans club directions, performs overall coordination of club activities
2. Vice President Assists Club President as necessary.
3. Treasurer Keeps club books, pays bills, manages bank accounts, deposits receivables, prepares financial reports, etc. Acts as the primary contact to the AMA. Manages membership drive.
4. Secretary Prepares meeting minutes for Board and general membership meetings. Handles routine correspondence.
5. Field and Frequency Coordinator Coordinates mowing of field, maintenance of access roads, construction and maintenance of SASS facilities and equipment. Coordinates with County and other 60 Acres users. Maintains awareness of field and frequency issues/problems and keeps the club informed. Ensures field reservations and other such arrangements are completed
6. Competition Coordinator Plans and coordinates SASS competition events. Ensures volunteers, equipment and supplies are available to support other SASS events such as, fun-flies, social events, charity events, conventions, expositions, seminars, classes. Solicits vendor participation.
Section 2. The Board members are elected “at-large” rather than to a particular position. The Board members are responsible for reaching consensus on the distribution of the above positions. This shall be done at the first meeting of the new Board before any other business is addressed. The Board may agree by consensus to redistribute these positions at a later date. However, the Board must have the agreement of the members whose positions will be changed.
Section 3. The Board of Directors shall make decisions using teamwork and consensus. Only as a last resort shall voting be used.
Section 4. The typical duties as listed above may be reallocated to another Board position by the consensus of the Board, without prior authorization of the general membership.
Section 5. The Board shall make no official decisions at board meetings where there is less than a quorum present. A quorum shall consist of four (4) Board members.
Section 6. Decisions of policy shall be consistent with the stated purposes and objectives of the SASS Bylaws.
Section 7. Any SASS member in good standing may initiate a formal request for Board action. The request must be submitted in writing to the President, and must be signed by the originator. The President shall distribute copies to the other members of the Board. The President will place the matter on the working agenda.
Section 1. SASS shall provide a website as the vehicle for keeping the membership informed of club activities and status. The website shall be maintained by club members and at a minimum contain a calendar of club events and announcements pertinent to all club members.
Section 2. Non-commercial advertising for model related goods may be placed on the website by SASS members in good standing at no cost. Placement of commercial advertising on the website by vendors is at the discretion of the SASS Board of Directors. Charges, if any, for commercial advertising shall be determined by the Board.
Order of Business
The order of business for each Board of Directors meeting
and for each general membership meeting shall be determined by
the Board President. The President or his designated
representative shall be the meeting chairman. The rules
governing the conduct of meetings shall be determined by the
Board of Directors.
Amendments of these bylaws may be made by a simple majority vote of the board, followed by a simple majority vote of the general membership attending the next regular general membership meeting.
Grievance Procedure (Flight And Ground Safety Rules)
Section 1. The grievance procedure provides a mechanism to enforce existing safety rules by providing a progressive disciplinary system when needed. Although most complaints can be resolved informally, if a complaint is serious or cannot be resolved informally, the matter should be referred to the Board Of Directors for its consideration by means of a written grievance to be written and submitted to the Board Of Directors. At least one witness is required to sign the written grievance.
Section 2. The Board Of Directors shall use its judgment in carrying out an appropriate response to the written grievance described in Article 12, Section1:
a. Viewpoints of both complainants and accused will be considered.
b. Complainant’s name will be disclosed.
c. A verbal reprimand will be given to the accused by
Board, and this will be recorded in the Club files.
a. Complainant’s name will be disclosed.
b. The accused has the right to a written rebuttal, to be reviewed by the Board.
c. If the Committee so decides, the flying privileges of the accused will be suspended for thirty (30) days for all club events and use of equipment privileges revoked. Written notice of this shall be issued and a copy published on the Club website.
a. The Board will notify the accused in writing and the Club members via the Club website that the Club will vote on the expulsion of the accused at the next regularly schedule meeting.
b. Said expulsion will last for a minimum of one-year. (Longer if deemed necessary by the Board of Directors).
c. A member may be expelled from the Club only upon a two-thirds (2/3) majority vote of the membership present at the meeting.
d. Voting will be by secret ballot at a regular monthly meeting.
e. The expelled member may reapply for membership after the expiration of the expulsion time period.
Section 3. The three actions will not be enforced unless they are accumulated within a two-year period of time.
Section 4. Any member receiving a grievance, who directs any retaliation action against the person filing said grievance, will be subject to immediate expulsion from the Club. This is to include threats, intimidation, physical harm, intentional equipment damage, or any other action deemed to be retaliatory by the Board of Directors.